- 1. NAME
This Organisation shall be known as “AIKIDO FEDERATION (SINGAPORE)” (herewith referred to as the “Association”).
- 2. PLACE OF BUSINESS
The Association’s mailing address: Farrer Road Post Office P.O. Box 79 Singapore 912803, or such other address as may subsequently be decided upon by the management and approved by the Registrar of Businesses.
- 3. OBJECTS
The objectives of the Association are:
a) to promote the art of Aikido as an art of self-defence and as a spiritual and physical discipline created by Master Morihei Ueshiba (O-Sensei);
b) to develop the practise of Aikido and its instructions;
c) to provide facilities for the proper instruction and study of the art of Aikido;
d) to protect the spirit of Aikido, in particular by prohibiting Aikido competitions amongst its members;
e) to promote and foster goodwill and fellowship amongst its members as well as students of other arts of self-defence so as to inculcate a proper perception of the various arts as an instrument of peace; and
f) to establish close contact with the official representatives of Aikido World Headquarters of Tokyo, Japan.
- 4. MEMBERSHIP
Adult Membership of the Association is open to any person of either sex age 13 and above, who is of good character and discipline, and who subscribes to and is willing to abide by the objects and Rules of the Association.
Junior Membership is open to a child of either sex age 5 to 12 with parental consent.
Membership of the Association shall be unlimited.
A person wishing to join the Association shall submit an application for membership in prescribed form to the Honorary Secretary.
The outcome of his/her application shall be determined by a simple majority vote of the Management Committee.
Each Member shall forthwith upon becoming a member join an Aikido dojo (centre) supervised by the Association or its affiliates club and shall from time to time pay all fees pertaining to the dojo (centre).
- 5. ENTRANCE FEES AND SUBSCRIPTIONS
An entrance fee of S$25.00 one time payment is payable upon registration.
The annual subscription payable by each adult member shall be S$50.00. Adult members will be eligible to train at any CC dojo by AFS. Junior members shall be S$30.00 and is payable in advance by the 14th day of January in each year.
If a person (Adult/Child) becomes a member at any time during the second half of a year, he/she shall pay one-half the annual subscription.
If an adult member falls into arrears with his/her subscriptions or other dues, he/she shall be informed immediately by the Honorary Treasurer.
If he/she fails to settle his/her arrears within two (2) weeks of their becoming due, the Chairman may order that his/her name be posted on the Association’s notice-board and that he/she be denied the privileges of membership until he/she settles his/hers account.
If he/she falls into arrears for more than three (3) months dues, he/she will automatically cease to be a member and the Management Committee may take legal action against him/her provided that they are satisfied that he/she has received due notice of his/her debts.
The entrance fee and/or the rate of annual subscription may be varied from time to time by a general meeting of the members.
Any special subscriptions for particular purposes may only be raised from members with the consents of the general meeting of the members.
Each member shall also pay a monthly tuition’s fee to his/her dojo (centre) in such a sum as the dojo (centre) may determine from time to time.
- 6. MANAGEMENT
The supreme authority of the Association is the Chairman/Chief Instructor and a panel of three supervisors appointed by the Chairman.
The general meeting of the adult members is to be presided over by the President.
The quorum for a general meeting shall be at least one quarter of the total adult membership of the Association present and eligible to vote.
In the event of there being no quorum, the meeting shall be adjourned for half an hour and at such adjourned meeting, the members present shall be considered a quorum, but they shall have no power to alter, amend or make additions to any of the existing rules.
Save as otherwise expressed in these Rules, resolutions by the general meeting shall be passed by a two-thirds (2/3) majority of the members present and voting.
An annual general meeting shall be held once in every calendar year and not more than fifteen (15) months after the holding of the last proceeding annual general meeting.
At other times a general meeting must be called by the President on the request in writing of ten (10) or more members and may be called at any time by order of the management Committee.
At least two (2) weeks notice will be given of an annual general meeting and at least ten (10) days notice of any other general meeting and particulars of its agenda will be posted on the Association’s notice-board four (4) days in advance of the meeting.
The following points will be considered at the annual general meeting:
(a) the previous financial year’s accounts and report from the management committee; and
(b) the election of office-bearers and Auditors for the following year.
Any member who wishes to place an item on the agenda of a general meeting may do so provided he/she gives notice to the Honorary Secretary one (1) week before the meeting is due to be held.
- 7. MANAGEMENT COMMITTEE
A Management Committee consisting of the following shall be elected at each annual general meeting:
An Honorary Secretary
An Honorary Treasurer
Five (5) Ordinary Committee Members
Names for the above offices shall be proposed and seconded at the annual general meeting and each nominees, (except for the office of President), must be endorsed by the outgoing President.
Election will follow on a simple majority vote of the members. All officers except the Honorary Treasurer may be re-elected year after year.
A committee meeting shall be held at least once four (4) months after seven (7) days’ notice to committee members.
The President may call a committee meeting at any time by giving three (3) days notice.
At least one half of the committee members must be present for its proceeding to be valid.
The duty of the committee is to organise and supervise the daily activities of the Association and to make decisions on matters affecting its running when the general meeting is not sitting.
It may not act contrary to the expressed wishes of the general meeting without prior reference to it and always remain subordinate to the Chairman.
The Committee may bring disciplinary proceedings against any member of the Association including any Committee Member for breach of the Code of Conduct or any other Rules of the Association.
Disciplinary action may be by way of:
b) suspension; or
and shall be determined by at least two-thirds (2/3) of the Committee Members. Committee Members against whom disciplinary proceedings are brought shall be excluded from attending the proceedings.
- 8. OFFICE BEARERS
The duties of the office bearers are as follows:
a) The President shall act as a chairman at all general and committee meetings.
He shall also represent the Association in its dealings with outside persons.
b) The Honorary Secretary shall keep all records of the Association and shall be responsible for their correctness.
He/She will keep accurate minutes of all general and committee meetings and maintain an up-to-date Register of Membership.
c) The Honorary treasurer shall keep an account of all financial transactions and shall be responsible for their correctness.
d) The Ordinary Committee members shall attend and participate in all general and committee meetings and assist the Committee in the management of the affairs of the Association.
e) Any member of the committee absenting himself/herself from three (3) meetings consecutively without satisfactory explanation shall be deemed to have withdrawn from the committee, and a successor may be co-opted by the committee to serve until the next annual general meeting.
- 9. GRADING
The Chief Instructor/Chairman of the Association together with a panel of two (2) or more instructors appointed by the Chief instructor to act as examiners and all grading shall be endorsed by the Chief Instructor/Chairman.
- 10. CODE OF CONDUCT
Members shall attend regular Aikido practices, which shall not be less than once a month.
Members shall at all times conduct themselves with integrity and shall not bring dishonour or disrepute to the Aikido Movement or to O-Sensei.
Members shall at all times keep the Spirit of BUDO, and shall be ailing to learn to help others, to maintain a sense of fair play and to be a person of peace.
Members shall avoid and shall not involve themselves in any internal politics within the Association or the Committee.
Committee Members shall at all times be aware of their responsibility as role models for the other members of the Association
Members shall not organise, hold, participate or practise at any classes or training sessions outside their dojos (centres) or any exhibitions or demonstrations, without the prior consent of the Chief Instructor/Chairman.
- 11. PROHIBITIONS
Gambling of any kind and the playing of paikow or mahjong, whether for stakes or not, is forbidden on the Association’s premises.
The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited.
The Association shall not engage in Trade Union activity as defined in any written law relating to trade unions for the time being in force in Singapore.
The Association shall not hold any lottery, whether confined to its members or not, in the name of the Association, its office-bearers, Committee and members.
The Association shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.
The Association shall not raise funds from the public for whatever purpose without the prior approval from the relevant authorities.
- 12. AMENDMENTS TO RULES
No alterations or additions to these Rules shall be made except at a general meeting, and they shall not come in force without prior sanction from relevant authorities.
- 13. DISSOLUTION
The Association shall not be dissolved, except with the consent of not less than three-fifths (3/5th) of the members of the Association and the Chairman for the time being resident in Singapore expresses in person at a general meeting convened for the purpose.
In the event of the Association being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Association shall be fully discharged, and the general meeting convened for the purpose shall then decide on the disposal of any remaining funds.
Alternatively, the remaining funds may be donated to an approved charity in Singapore.
Notice of dissolution shall be given within seven (7) days of the dissolution to the Registrar of Companies & Businesses.